BOOKING AND DEPOSIT

The Cider Mill requires a booking fee of $500.00 to reserve your event date. Your deposit will be deducted from your total at the conclusion of the event. As the facility can only accommodate one private function per day and all other inquiries must be declined, this fee is non-refundable without exception.

 

GUEST GUARANTEE

We require a minimum of 40 guests to reserve the facility. Your confirmation of the final guest count is to be made no later than ten (10) business days before the event date. After that, the number may be increased at the quoted per-person cost but not decreased. The per-person costs are based on 40 adults. If the confirmed guest count is fewer than the original count, the per-person costs may increase. The amount of the increase is calculated in proportion to the overall size of your event. If your final guest count decreases by more than 30 percent, The Cider Mill reserves the right to withdraw from the event unless a satisfactory increase in price is reached to offset the lost revenue due to your decrease.

 

TERM

The minimum event period is three hours. Services for your event are based upon the agreed-upon start and end times. If we must extend your service time, you will be charged the greater of $300 or $3.00 per guest, per hour based on the final, confirmed guest count. One site meeting is included. Additional meetings may result in an added Administrative Fee. Clients with special décor may arrive no earlier than one hour before the event start time and with no more than four assistants.

 

TIMELINE

• One hour before the event time: Client may arrive for setup. No more than a total of five people on site for setup. Please be advised that food and beverage services will not begin until your event start time unless you have requested otherwise. If you have outside vendors scheduled to deliver flowers or baked goods, please let us know.

• Event begins.

• Thirty minutes after event begins: Menu is served.

• Event Concludes

• Thirty minutes after event concludes: All gifts, décor have been removed and all guests have departed.

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DECOR

The Cider Mill does not permit confetti or glitter of any kind. Items may not be taped, tacked or stapled to the walls or ceiling.

 

DUTIES OF CLIENT

• Client acknowledges responsibility for any liability arising from use of said facility that is not a direct result of the owner’s activities and agrees to hold The Cider Mill harmless for any claims, including the costs of defending any such claim.

• Client acknowledges liability for any damage to the premises and agrees to hold The Cider Mill harmless for any claims made against The Cider Mill, including the costs of defending any such claims.

• Client agrees to full responsibility of all financial arrangements described and provided for in this agreement.

• Client agrees they are responsible for all personal property (including guests’ personal property) onsite for the duration of the event and agrees to hold The Cider Mill harmless for any claims made against The Cider Mill, including the costs of defending any such claim.

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CANCELLATIONS

Confirmed events are subject to a cancellation fee based on the proximity of the event date. This fee is not less than 20 percent (20%) of the proposed cost of the event and no greater than the total of actual costs incurred in the preparation of the event.

 

MENU

We source the best ingredients for our clientele. We reserve the right to make menu changes if any of those ingredients fail to meet our standards or if a commodity becomes unavailable.

 

DESSERT

You may bring dessert if it is sourced from a professional bakery that is inspected by the Health Department. Please advise us in advance what you plan so we can be prepared for service. We are happy to cut and serve dessert upon request.

 

BEVERAGES

• Host Bar ~ Guests may order beverages from the bar. Your tab will be added to your total invoice at the conclusion of the event. The host can limit options. Mimosas are popular for brunch and offered with three different juices and fresh fruit for $9 each. Bloody Marys are $12 each. Other, commonly ordered beverages range between $6-$12.

• Cash Bar ~ Guests pay for their own beverages as they are ordered. You, the client, are responsible for the bartender fee: $50/hour, minimum three hours.

• Soft Drinks ~ If you do not wish to serve alcohol at your event, self-served soft drinks including coffee, lemonade and iced tea may be offered for $6 per guest. These beverages are included with the Host bar option. se your desired style of alcoholic beverage service:

 

FEES

The Cider Mill is available privately for $125.00 per hour. All events are subject to a twenty five percent (25%) Service Fee. This fee allows us to pay our staff a competitive, living wage and disperse a percentage to your event servers. New York State sales tax of eight percent (8%) will be added to all totals unless proof of tax-exempt status is provided. We reserve the right to charge additional fees for events occurring on holiday weekends or during extraordinary hours. These fees are taxable. GRATUITIESClients may opt to add a discretionary sum to their invoiced total. Gratuities are welcomed and appreciated by the staff serving your needs and those of your guests. Your staff receives 100% of a gratuity.

 

FEE SCHEDULE

• Menu price, per guest

• Bar total: to be determined

• Room Fee: $125 per hour

• Service Fee: 25% of preceding total

• New York State Sales Tax: 8% of preceding total

• Less deposit

 

PAYMENTS AND BILLING

The final balance is due in full at the conclusion of the event. You may pay with cash, check or credit card. Gift cards may not be used for private events due to abuses of locally offered discount programs. Thank you for understanding.